28th of February 2020

Location: Beckie's House Present: Kati, Philipp, Beckie, Luke

Time	---------------------------------------------------------	Actions-----
20:00- 20:05	Opening round
20:05- 20:07	Announcement round (stuff that impacts the meeting; e.g. declarations of interest, got to leave early, not feeling too well, etc.)
20:07- 20:10	Housekeeping for meeting Who will take notes? Please take notes right in the minutes below once we get to a certain agenda item. ROUNDS: we often go and comment/respond/clarify/ask one after the other as the facilitator calls participants’ names (mute/unmute yourself). Rounds have a specified purpose (e.g. answer a question, comment on something, opportunity to ask a clarifying question, make a suggestion, etc.). If you have nothing to say when it is your turn you say: pass. CONSENT decision making: We will be making decisions by consent. This means we are NOT voting. We are aiming for ‘Good enough for now, safe enough to try’. I will make a range of proposals (highlighted in green) and then ask for a CONSENT ROUND (highlighted in pink). If you consider the proposal ‘ good enough for now, safe enough to try’ then you say ‘no objections’. If you have objections then you say so. We will then come back to that for a new proposal to be shaped through further rounds.
20:10- 20:12	Minutes of last meeting: Consent round If necessary: Addressing objections.
20:12- 20:15	Meeting Agenda Rounds of additional agenda items Consent round
20:15- 21:00	Membership management/process People sign up on open collective to either of the memberships: https://opencollective.com/kent-food-hubs/ Then Philipp sends an email to hub coordinators on a Monday. Philipp to notify everyone that it might take a week for their discount to take effect. Then Hub coordinators to apply discount through following functionality membership management https://guide.openfoodnetwork.org/basic-features/shopfront/customer-management-and-conditional-displays-prices/customers set up different membership https://guide.openfoodnetwork.org/basic-features/shopfront/customer-management-and-conditional-displays-prices/tags-and-tag-rules
21:00- 21:10	Digital tools we now use Whattsapp: socialising in hubs, KFHs, and so on. Casual coordination. Mattermost: messaging for people that do actual work in any of the teams. Open Collective: to handle membership, donations, event bookings... and claims by KFHs staff "submit expenses". OFN... running the shops/hubs. CiviCRM: membership managment and mailings. Gitbook for KFHs guide and workscroll Tiga for project Website and social media
21:10- 21:25	Traders invoicing the hubs VAT?	Luke: check whether or not this is necessary
	Refunds processing
21:30- 21:35	AOB
21:35- 21:40	Next meeting Date: Time: Venue:
21:40- 21:45	Closing Round